Internal Reference Number: FOI_7411
Date Request Received: 07/09/2023 00:00:00
Date Request Replied To: 02/10/2023 00:00:00
This response was sent via: By Email
Request Summary: Clinical systems information
Request Category: Private Individuals
| Question Number 1: Please provide information regarding the following systems: 1. Document Management Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department: a) System type – b) Supplier name - c) System name - d) Date installed - e) Contract expiration - f) Is this contract annually renewed? - Yes/No g) Do you currently have plans to replace this system? - Yes/No h) Procurement framework - i) Other systems it integrates with? – j) Total value of contract (£) – k) Notes - e.g. we are currently out to tender Please provide your answer in the above format for each system. System definitions Document Management: Converts records into electronic format so that they can be viewed, moved around, and managed electronically on screen. Acts as a live filing system. | |
| Answer To Question 1: a) System type – Document Management b) Supplier name - Civica c) System name - Windip/CITO d) Date installed - Dec 2022 e) Contract expiration - Dec 2027 f) Is this contract annually renewed? - No g) Do you currently have plans to replace this system? - No h) Procurement framework - KCS Framework i) Other systems it integrates with? – Lorenzo j) Total value of contract (£) – £352,56 k) Notes - N/A | |
| Question Number 2: Please provide information regarding the following systems: ePOA Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department: a) System type – b) Supplier name - c) System name - d) Date installed - e) Contract expiration - f) Is this contract annually renewed? - Yes/No g) Do you currently have plans to replace this system? - Yes/No h) Procurement framework - i) Other systems it integrates with? – j) Total value of contract (£) – k) Notes - e.g. we are currently out to tender ePOA: ePOA, short for Electronic Pre-Operative Assessment, is a digital tool that streamlines the pre-surgery assessment process, replacing traditionally paper-based administrative tasks with electronic data collection for efficiency. Some suppliers include, AireLogic, Definition Health, OpenMedical. | |
| Answer To Question 2: N/A - no preop system | |
| Question Number 3: Please provide information regarding the following systems: EPR Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department: a) System type – b) Supplier name - c) System name - d) Date installed - e) Contract expiration - f) Is this contract annually renewed? - Yes/No g) Do you currently have plans to replace this system? - Yes/No h) Procurement framework - i) Other systems it integrates with? – j) Total value of contract (£) – k) Notes - e.g. we are currently out to tender EPR: An electronic patient/health record is an electronic record of periodic health care of a single individual, provided mainly by one institution. A digital version of a patient's paper chart. | |
| Answer To Question 3: a) System type – EPR b) Supplier name - Dedalus c) System name - Lorenzo d) Date installed - Oct 2026 e) Contract expiration - Mar 2024 f) Is this contract annually renewed? - Yes g) Do you currently have plans to replace this system? - Yes h) Procurement framework - OJEU i) Other systems it integrates with? – numerous due to PMI integration (e.g. flow system). j) Total value of contract (£) – £8,147,280 k) Notes - In process of being replaced | |
| Question Number 4: Please provide information regarding the following systems: Finance Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department: a) System type – b) Supplier name - c) System name - d) Date installed - e) Contract expiration - f) Is this contract annually renewed? - Yes/No g) Do you currently have plans to replace this system? - Yes/No h) Procurement framework - i) Other systems it integrates with? – j) Total value of contract (£) – k) Notes - e.g. we are currently out to tender Finance: This is a financial management and accounting solution used alongside HR software. Suppliers here include Unit4. | |
| Answer To Question 4: a) System type – Finance b) Supplier name - Oracle c) System name - Oracle d) Date installed - July 2021 e) Contract expiration - July 2028 f) Is this contract annually renewed? - No g) Do you currently have plans to replace this system? - No h) Procurement framework - NHS South of England Procurement Services framework i) Other systems it integrates with? – N/A j) Total value of contract (£) – £3.6m k) Notes - None | |
| Question Number 5: Please provide information regarding the following systems: Finance BI and analytics system Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department: a) System type – b) Supplier name - c) System name - d) Date installed - e) Contract expiration - f) Is this contract annually renewed? - Yes/No g) Do you currently have plans to replace this system? - Yes/No h) Procurement framework - i) Other systems it integrates with? – j) Total value of contract (£) – k) Notes - e.g. we are currently out to tender Finance BI and analytics system: Tools used for transforming and analysing financial and related data sets. | |
| Answer To Question 5: a) System type – Finance BI and analytics system b) Supplier name - Civica c) System name - Costmaster d) Date installed - Mar 2023 e) Contract expiration - March 2025 f) Is this contract annually renewed? - No g) Do you currently have plans to replace this system? - No h) Procurement framework - Crown Commercial Services i) Other systems it integrates with? – N/A j) Total value of contract (£) – £180k k) Notes - N/A | |
| Question Number 6: Please provide information regarding the following systems: HR Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department: a) System type – b) Supplier name - c) System name - d) Date installed - e) Contract expiration - f) Is this contract annually renewed? - Yes/No g) Do you currently have plans to replace this system? - Yes/No h) Procurement framework - i) Other systems it integrates with? – j) Total value of contract (£) – k) Notes - e.g. we are currently out to tender | |
| Answer To Question 6: a) System type – Rostering b) Supplier name - Allocate (via Softcat) c) System name - Healthroster d) Date installed - Nov 2016 e) Contract expiration - Feb 2026 f) Is this contract annually renewed? - No g) Do you currently have plans to replace this system? - No h) Procurement framework - NHS Shared Business Services i) Other systems it integrates with? – N/A j) Total value of contract (£) – £479,200 k) Notes - e.g. we are currently out to tender | |
| Question Number 7: Please provide information regarding the following systems: Maternity Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department: a) System type – b) Supplier name - c) System name - d) Date installed - e) Contract expiration - f) Is this contract annually renewed? - Yes/No g) Do you currently have plans to replace this system? - Yes/No h) Procurement framework - i) Other systems it integrates with? – j) Total value of contract (£) – k) Notes - e.g. we are currently out to tender Maternity: It is the specialist maternity system in use for maternity care. | |
| Answer To Question 7: a) System type – Maternity b) Supplier name - Magentus c) System name - E3 d) Date installed - June 2019 e) Contract expiration - May 2024 f) Is this contract annually renewed? - Yes g) Do you currently have plans to replace this system? - Yes h) Procurement framework - NHS Supply Chain i) Other systems it integrates with? – PMI integration j) Total value of contract (£) – £13,200 k) Notes: N/A | |
| Question Number 8: Please provide information regarding the following systems: Pathology PACS Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department: a) System type – b) Supplier name - c) System name - d) Date installed - e) Contract expiration - f) Is this contract annually renewed? - Yes/No g) Do you currently have plans to replace this system? - Yes/No h) Procurement framework - i) Other systems it integrates with? – j) Total value of contract (£) – k) Notes - e.g. we are currently out to tender Pathology PACS: Software for digital storage and management of pathology images, like tissue samples and slides, to aid healthcare analysis and to enhance efficiency and accuracy of pathological examinations. | |
| Answer To Question 8: N/A | |
| Question Number 9: Please provide information regarding the following systems: Payroll Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department: a) System type – b) Supplier name - c) System name - d) Date installed - e) Contract expiration - f) Is this contract annually renewed? - Yes/No g) Do you currently have plans to replace this system? - Yes/No h) Procurement framework - i) Other systems it integrates with? – j) Total value of contract (£) – k) Notes - e.g. we are currently out to tender | |
| Answer To Question 9: a) System type – Payroll, HR & Occupational Health system b) Supplier name - IBM c) System name - Electronic Staff Record d) Date installed - 2007 e) Contract expiration -N/A f) Is this contract annually renewed? - Yes/No - No it's a rolling contract with DOH & IBM g) Do you currently have plans to replace this system? - Yes/No h) Procurement framework -N/A National i) Other systems it integrates with? –NHS Pensions, Allocate, Easy expenses j) Total value of contract (£) – Nationally procured – not known k) Notes - e.g. we are currently out to tender - N/A | |
| Question Number 10: Please provide information regarding the following systems: Population health management Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department: a) System type – b) Supplier name - c) System name - d) Date installed - e) Contract expiration - f) Is this contract annually renewed? - Yes/No g) Do you currently have plans to replace this system? - Yes/No h) Procurement framework - i) Other systems it integrates with? – j) Total value of contract (£) – k) Notes - e.g. we are currently out to tender Population health management: Population health management platforms cover the set of IT capabilities and related services that enable provider organizations to manage populations of patients and achieve the specific quality, cost and experience goals. | |
| Answer To Question 10: The software was procured centrally by the Department of Health and Social Care, which the Trust is obligated to utilise | |
| Question Number 11: Please provide information regarding the following systems: Procurement Software Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department: a) System type – b) Supplier name - c) System name - d) Date installed - e) Contract expiration - f) Is this contract annually renewed? - Yes/No g) Do you currently have plans to replace this system? - Yes/No h) Procurement framework - i) Other systems it integrates with? – j) Total value of contract (£) – k) Notes - e.g. we are currently out to tender Procurement Software: Procurement software is a business software that allows enterprises to automate their entire source-to-pay cycle. Right from analysing and managing spends to contract management and making invoice payments. | |
| Answer To Question 11: SFT use Atmais, the software was procured centrally by NHS England, which the Trust is obligated to utilise | |
| Question Number 12: Please provide information regarding the following systems: Voice recognition Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department: a) System type – b) Supplier name - c) System name - d) Date installed - e) Contract expiration - f) Is this contract annually renewed? - Yes/No g) Do you currently have plans to replace this system? - Yes/No h) Procurement framework - i) Other systems it integrates with? – j) Total value of contract (£) – k) Notes - e.g. we are currently out to tender Voice recognition: Identifies and translates spoken words into text. Used to complete tasks or transcribe documents. | |
| Answer To Question 12: N/A | |
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